How PS 150 Exceeded Goals & Built Community with Their Virtual Gala

Download our one-sheeter to learn the tips and tricks of how a small school like PS 150 successfully took their spring gala online with the support of their community.

Background

Background

PS 150 Tribeca Learning Center has its home in Manhattan where approximately 200 children attend elementary school.

Every year PS 150 hosts their spring gala, their most glamorous (and most profitable) event of the year. The night includes a live auction, silent auction, and direct appeal – all in effort to fundraise for classroom aides, enrichment programs, capital improvements, and other needed resources at the school.

They were ready for their annual 2020 auction when COVID-19 hit the country. They quickly realized in the current environment, an in-person gala wasn’t going to be possible.

Challenge

Challenge

Like many schools, PS 150’s auction committee is made up of PTA volunteers and a development professional. Their challenge was to quickly pivot from a live onsite event to a virtual fundraiser in a just a couple of days.

Our small auction committee came together and knew we didn’t need a huge team to go virtual. We had a good community at our back that was seeking connection, so we wanted to offer some excitement and enthusiasm—even virtually,” Katherine Witt, Development Professional at PS 150

The school knew that cancelling the event wasn’t an option—they needed to bring in the fundraising to support their school and secure resources for the remaining school year. But, being in the middle of the nation’s largest city, they also knew public health should be a top priority.

It happened within 24 hours that we decided to go virtual with just 3 days until the event. The idea was new to everyone. We problem-solved our way through zoom, auctioneer talk tracks, and shifts in our fundraising technology with the OneCause team. It was amazing to see the excitement and enthusiasm from our community as we rallied to go online,” said Witt.

Solution

Solution

With a little help from Zoom livestreaming, OneCause mobile bidding, and their community, PS 150 was armed for their first all-virtual fundraiser. But just like anything new, they weren’t exactly sure how it would go and how donors would respond.

One Sheeter PS 150 - CTA

Download PS 150’s Success Story Resource

OneCause mobile bidding technology allowed PS 150 to stay in constant communication with their guests via social media integrations and text messaging features. This helped minimize confusion and maximize clarity, letting donors know exactly what to do and how to start bidding. They had a messaging strategy for before, during, and after the event to engage supporters throughout their virtual fundraising.

They used short and concise text messages such as, “Shop Now,” to increase engagement, as well as social media posts with an emotional appeal to draw people to check out their online auction items.

The small but mighty development team’s strategy included pre-event fundraising, virtual silent and live auctions, and creating a community through technology.

Pre-event Fundraising

Even before the big virtual night, the PS 150 team knew the wanted to include pre-event fundraising in their approach.

“I wasn’t going to wait until the auction began to start raising some money!” said Witt.

Because they were able to pivot to virtual fundraising so quickly, Witt opened the ‘paddle raise’ (ask) in the days leading up to PS 150’s virtual spring auction.

With their clever use of messaging and social media strategy, they walked into the event with… (drum roll please): $45,000!

Virtual Silent & Live Auction

Parents, students, and even the principal joined the zoom video stream that lasted about 45 minutes in total. Key best practices learned from their virtual event strategy include:

  • Auctioneer. They kept their auctioneer for the live auction and donation appeal.
  • Virtual Hub. A virtual event hub was hosted at the co-chair’s house where the team and auctioneer conducted the virtual auction.
  • Live streaming. They used free Zoom to livestream with success!
  • Pre-event Fundraising. Donations & silent auction items were opened for bidding days earlier. This was a great way to familiarize their audience with the OneCause mobile bidding technology.
  • Virtual Live Auction. Using their auctioneer, PS 150 still executed their live auction by creating special silent auction categories within their mobile bidding technology, closing each item after it sold.
    • Tip: Make sure to announce the Rules of a Virtual Live Auction before you begin so everyone is on the same page. For example, decide whether the item is won by the strike of the auctioneer’s gavel or the result of the mobile bidding technology.
  • Raffle. The raffle was hosted online, and winners were announced in the weeks following.
  • Regular Text Messages. PS 150 used text messaging to feature items with no bids and help drive proceeds and increase their fundraising potential on their silent auction and live auction.

 

PS 150 Spring Auction Direct Appeal

Building Community in a Virtual World

With all of the fundraising tools executed and prepped, the next step was to make sure that this virtual spring auction would foster the same community and fun that the in-person event typically does.

Proximity didn’t stifle the connection and school spirit felt my teachers, parents, students, and the principal. PS 150 made sure to create a sense of community within their virtual fundraising.

Throughout their experience with virtual fundraising PS 150 created:

  • A Family Focused Program: Kids and parents were welcome to fundraising. Families gathered in front of computers and TVs in their pajamas ready for the virtual auction!
  • Competitive Bidding: Everyone got into it. Kids prompting their parents to bid and the bidding skyrocketed.
  • Excitement: There was a certain electricity on Zoom with people seeing their community on livestream. People were connecting and excited to see each other—even virtually.

It was the faces, the smiles and the overall energy from the families that contributed to the good vibes in the zoom room that auction night.

It was amazing to see the excitement and enthusiasm amongst our families online. Kids got involved at home telling parents to bid. It was the first time doing something like this, and we might actually do something like this for another fundraising in the future,” said Witt.

The PS 150 Team made sure the fundraising didn’t stop as the auction concluded either. To ride the wave of community and enthusiasm, they kept the direct appeal open post-event, raising an additional $4,000.

PS 150 Raffle Example

Results

The small team at PS 150 didn’t know what to expect heading into the virtual fundraising world, but the results were in, and they were ecstatic by the support of their community in this tough time.

Highlights include:

  • Exceeded their goal by 105%
  • $84K in donations
  • $81K Silent Auction with 1,698 bids (78% to silent auction value)
    • Average of 6 bids per item
  • $4.5K Fixed Price Raffle

Virtual fundraising is simpler than you think. Bring you team together, big or small, and find ways to conveniently connect your community virtually. You can break out of the ‘ballroom’ and reach more donors,” said Witt.

Connect with a Cause

Want to learn more about PS 150? Check out their website here.

Not done? Keep learning with OneCause!

Nonprofits are looking more towards having a virtual and online fundraising plan. Check out these resources to help you get started today!

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