Whether you call it a penny social or something else (more on that later), you’ve almost certainly heard of these fundraising events before. They’re a staple of the fundraising world, and for good reason.
Penny socials are popular with organizations and donors alike because they’re fun! They offer the experience of a classic charity auction in a more casual format. Plus, they typically don’t require as much investment of time and resources to plan as auction-style events.
A penny social could be the perfect fundraising event for your organization, community group, school, or church. If you’ve never hosted one before, though, it might be tricky knowing how to get started. We’ve got you covered.
Let’s walk through some key topics, steps, and ideas to help launch your penny social:
Use the list above to jump to a particular section, or just follow along from the top. You’ll be hosting your penny social in no time!
A penny social is a fundraising event that combines elements of raffles and silent auctions. Guests buy special tickets that they use to bid on items and prizes. Each ticket equals one bid. A winning ticket is drawn at random, and the guest who placed that ticket wins the item.
Organizations of all shapes and sizes host penny socials and penny raffle-style events. These often include:
Penny socials are great fundraising events for smaller, tight-knit groups or events where you need a quick and easy fundraising idea.
Larger organizations can definitely succeed with penny socials, but the logistics will likely be more complicated. Charity auctions often provide a higher return on investment for large nonprofits than more casual events.
There are 5 main steps to a penny social:
Penny socials are relatively easy-to-plan fundraising events, making the auction experience more doable for smaller organizations and groups.
They’re extremely engaging for guests, who will love exploring the prizes while socializing in a casual environment.
Penny socials are also very easy to adapt with additional fundraising ideas and themes (more on these later). For example, a penny social can be its own standalone event or part of a larger themed dinner. Plus, you have complete flexibility over what items you’ll offer and how you’ll price the raffle tickets.
Start by setting a fundraising goal for your penny social. How much do you want or need to raise with this event?
Next, outline a budget. This will likely need to include event planning tools, the venue, supplies (including the penny social tickets), and food and drink. Ideally, all of your prize items will be procured from community donors, but you might need to spend some money on those, as well.
Setting these guidelines now will help keep your whole event planning process on track.
The size of your team will depend on the size of your organization, but it’s important to assign responsibilities early. You’ll need these key players:
Don’t forget to recruit extra volunteers as needed to help out on the day of the event, too!
What will be the theme of your event? Penny socials typically have creative themes to keep guests entertained and engaged all night. We’ll walk through some top theme ideas in Section 4 below.
Now’s also the time to set a date for the penny social. Narrow it down based on venue availability, holidays, and your organization’s own calendar. Try to avoid dates and times when your core audience will be busy with work, travel, or other events.
Once you’ve set a date, outline a timeframe for your planning team. Using event fundraising software can seriously streamline this process.
Remember, the items you offer at the penny social are ultimately what will make it a success!
Try to procure one or more big-ticket items from local businesses, like tickets to an event or new tech, plus plenty of smaller items or packages. We’ll cover some of the most popular item ideas in Section 4 below.
Give yourself plenty of time to find the right items, and think about what types of prizes would most interest your audience. For example, a school’s penny social for high-schoolers should feature very different items than at a nonprofit’s event for older donors.
Now it’s time to start promoting your penny social. Build some hype by spreading the word through every possible communication channel. These could include:
For the best results, we recommend creating a simple website for your event. This will give you a dedicated place to direct potential guests, and it can accept payments if you choose to sell penny social tickets online or require early registration.
If you’ve chosen to sell tickets online, you’ve already got a head start on this step. You can even open up pre-bidding with the right auction and online ticketing tools!
If you prefer to handle tickets the old-fashioned way, just make sure to stay organized and plan ahead to prevent any logistical confusion later.
Just make sure that guests can buy their penny social tickets or tokens both before and during the event. If you choose to sell tickets at the event, be sure you have point of sale ticketing tools to make the purchasing, tracking, and collecting easy for your team and volunteers. We’ll cover more in-depth ticketing tips in the next section.
Finally, it’s time for the main event itself! Give your team plenty of time to set up the venue and prepare other elements of the event. Penny socials themselves typically last about 2 hours.
When setting up your prize items, think about traffic flow. Make sure guests won’t get jammed up around U-shaped setups or overcrowded displays with too much to look at.
Make sure everything’s clearly labeled and that each item has its own basket or bowl to collect tickets. Designate an area for guests to check-in and purchase additional tickets and a booth for guests to check out and collect their items.
One crucial step that many organizations overlook is following up with guests after the event.
Send personalized thank-you messages to all guests and item donors. This not only expresses your gratitude (after all, everyone who attended made donations by buying tickets), but it also helps to build stronger relationships for more events down the line.
After your event is also when you should review your performance. Did you meet your goals? Were there any unexpected issues? Did you grow your audience?
Learning from your events is the best way to continually improve them! If you’ve been using dedicated event planning software, it should be easy to track your results and generate new insights.
For example, you can track the bidders who bought the most tickets or the most bid-on items to help you figure out where you could be improving next time around. By the time of next year’s event, you’ll be a penny social pro!
Ticketing is always an important element around planning nonprofit events. How you choose to offer penny social tickets can have an especially big impact, though!
Remember, as stand-ins for monetary bids, the tickets are what drives the fundraising value of the penny social. Start by determining how you’ll sell them.
There are a number of ways that you might sell the tickets to guests:
Your best choice is most likely developing a mixed strategy. Using a combination of traditional and digital methods is a good idea for penny socials since you’ll need to make sure guests will be able to buy bidding tickets both before and during the event. Think about which ticketing options are best suited for your particular audience and event.
No matter how you choose to sell the tickets, it’s a good idea to invest in some sort of event planning or registration software. Tracking ticket sales and distribution is a logistical challenge, and doing it manually leaves you open to too much risk. Using the appropriate software will streamline the process for both your team and your guests.
If you choose to go more digital than traditional, look for charity auction software. This will give your team plenty of options for how you’ll engage guests and offer tickets online.
For any event that you’ll be promoting heavily, it’s always a good idea to create a dedicated event website. This will give you a specific place to direct supporters to register, buy tickets, or simply learn more.
Of course, any penny social needs rolls of tickets, too. Putting the tickets in baskets or bowls to bid is part of the fun of these events and what helps keep them casual and enjoyable for all kinds of audiences.
Think very carefully about how you’ll price the tickets. Consider these elements and try to find the right balance:
Take your time determining ticket prices! Charge too much, and you might drive down the excitement and competition with fewer people willing to buy tickets. Charge too little, and you risk losing money if attendance is lower than expected.
Incentive pricing works especially well for penny socials. Offer a 2- or 3-for-1 type deal on ticket packages. This encourages attendees to purchase more tickets, and more tickets at play during the event means more competition and excitement for everyone.
Penny socials are flexible fundraising events for organizations of all sizes. It’s easy to incorporate a variety of creative ideas into your penny social. By fully customizing your event to your goals and audience, you can seriously boost its impact! Here are a few effective ideas for making your penny social a success:
Try these creative themes to give your penny social an extra element of fun:
Remember, building your event around a theme is a great way to make it both more engaging for your guests and easier for your team to plan. With a clear, creative theme, you can easily brainstorm additional activities, decorations, refreshments, and prize items that fit it.
To help pick a theme, think about the calendar and your target audience.
What would they enjoy? How old are most of your supporters? What are their interests? What about your organization brought them all together?
By building your event around your guests, you can help ensure that they’ll be more engaged, meaning they’ll have a great time and you’ll raise even more money.
Just like with other auction-style fundraising events or raffles, the items and prizes you offer in your penny social will play a huge role in its success. Get your guests excited to buy tickets with the perfect items!
We’ve gathered some of the top auction item ideas to help you start brainstorming. Here are a few of our favorites for penny socials:
The most popular items for penny socials, though, are themed baskets. Gather smaller items together around a central purpose or theme, and package them as a single basket item. This is an easy way to boost the appeal of each individual item, interest more of your guests, and generate extra competition. Popular basket ideas include:
Remember to give your team plenty of time to gather the items for your penny social. Review our guide to auction item procurement for a step-by-step of the process.
Promoting your penny social is essential. Your organization has most likely hosted other fundraising events in the past, so review your past strategies to get started.
Think about all the different marketing channels you can use – email, print ads, posters, social media, etc. Try a few of these classic event marketing strategies:
Get creative to make sure your event is seen by as many potential guests as possible. When it comes to penny socials, the more the merrier! High turnout will lead to higher ticket sales, more energy at the event, and more competition for your items and prizes.
Penny socials are extremely flexible fundraising events for organizations of all shapes and sizes. With the right tools, theming, items, and marketing strategies, you can’t go wrong!
Keep exploring with some additional resources for more tips on planning and hosting fundraising events: